Multi-property • 6 min • December 27, 2025 • Live
Landlords & Multi-Property: Scaling Without Spreadsheets
How to keep assets, documents, and maintenance organized across properties — without breaking your brain.
Multi-property management isn’t hard because of one big task — it’s hard because of 100 small ones: warranties, maintenance schedules, invoices, tenant issues, appliances, and “what model is that again?” across multiple addresses.
HUD reported that for small rental properties (four or fewer units), about 70% are owned by individual investors — meaning “small” landlords make up a massive portion of the rental ecosystem, often without enterprise tools.
The spreadsheet trap
Spreadsheets work until they don’t: links break, files duplicate, columns drift, and the “one source of truth” becomes five versions of truth. Worse — errors are common in real-world spreadsheets.
Research summarized by Ray Panko shows that even modest spreadsheet error rates at the cell level can produce bottom-line errors in spreadsheets of moderate size.
What a multi-property system should do
- • Track assets per property (make/model/serial) + where they live
- • Attach documents (leases, receipts, warranties, manuals, photos)
- • Automate reminders (filters, servicing, inspections, renewals)
- • Keep a service trail (date, vendor, cost, notes) for every unit
- • Export a clean inventory for insurance, taxes, resale, or disputes
Dwelluno is being built specifically for this reality — homeowners first, but fully ready for landlords and multi-property operators who need clarity, not chaos.
Sources
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